Accreditation Procedure

Accreditation Visit

The Evaluation Team will conduct a three-day visit within twelve (12) weeks of its formation.

The on-site visit allows the Evaluation Team to assess factors related to the accreditation criteria that may not be adequately described in the SAR and to obtain further clarifications from the educational institution. Although it is not possible to adequately describe all the factors to be assessed during the on-site visit, some common factors are the following:

a.
Objectives and outcomes of the education provided
b.
Quality assurance processes, including internal reviews
c.
Assessment of student learning outcomes
d.
Student activities and work
e.
Entry standards for admission and student selection
f.
Faculty members’ motivation and enthusiasm
g.
Faculty members’ qualifications and activities
h.
Facilities
i.
Industry participation

To assist the Evaluation Team in its assessment, the educational institution should arrange the following:

a. Meetings with:

i.
The Head of the institution, the Dean and Head of the Department, and relevant program and course coordinators
ii.
A member of the senior administration/management, preferably the Head of the institution, to discuss how the program fits into the university’s overall strategic direction and focus and the management support available for the continued resourcing and development of the program
iii.
A group of faculty members
iv.
A group of supporting staff and heads of the support/service departments
v.
A group of employee representatives
vi.
A group of alumni
vii.
A group of students

b. Availability of the following documents for examination:

i.
Curriculum vitae of all program faculty members
ii.
Evidence that the results of the course and program outcome assessment are being used to review the program and ensure ongoing improvement
iii.
Lists of publications by all program faculty members
iv.
Sample teaching materials
v.
Sample examination papers, quizzes and class tests for all subjects
vi.
Sample examination scripts, including at least one excellent, one good and one marginal pass for each examination
vii.
Transcripts of immediate past graduates, including those granted advanced standing and those who were in the part-time program, if applicable
viii.
Sample student project and design reports (excellent, good and marginal pass)
ix.
Sample student feedback form
x.
Results of other internal or external reviews of the program, department and faculty
xi.
Quality assurance review results
xii.
Records of meetings of committees relevant to the program
xiii.
Records of meetings with stakeholders
xiv.
Graduates’ employment records
xv.
Any other documents that the Evaluation Team may request

c. Visits to:

i.
Faculty office rooms
ii.
Classrooms
iii.
Laboratories, especially those used for undergraduate courses
iv.
The library
v.
IT facilities
vi.
Career/placement center, co- and extra-curricular facilities, medical facilities
vii.
Canteen
vii.
Washrooms/toilet facilities

At the end of the on-site visit, the Evaluation Team will hold an exit meeting to present its preliminary findings to key personnel of the educational institution, including the Head of the institution and the Head of Department/Chair of School for the program being evaluated.